How to Take Board Meeting Minutes

Board meeting minutes are an official record of the decisions, discussions and discussions that occurred during a board of directors’ meeting. They ensure that everyone knows the proceedings, who was present and the way in which the vote was taken. They also serve as legal documents for future reference.

Although it’s not a requirement however, having a dedicated board secretary can make the process of recording and publishing minutes simpler. They can focus on listening to the discussion and record the most important points without interrupting. Also, having a designated note-taker for each meeting can allow for a more regular, organized method of conducting the meeting. Audio recordings can also be used to determine differences in minutes and to determine what transpired during the meeting.

The first step in the process of taking minutes of meetings is to confirm that there was a quorum at the meeting. This is done by checking the attendees’ list against the roster of members to determine who was capable of attending. If a quorum was not met, the chair can call for the meeting to be adjourned or put topics on hold for later consideration.

It is sufficient to note any items that were addressed during the meeting however, it is not necessary to provide a detailed description. A better approach is to house all meeting materials in a secure online board portal with solutions like Boardable. The presentation and other materials can be easily accessed when required. This is especially beneficial for board members who are new to the position or those who missed the meeting.


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